20 Things Every PR Pro Should Know How to Do
Do you have one foot on the PR banana peel? If you’re like me, part of you is in “the old world” of PR and the other foot is sliding into the new digital landscape. Excited, nervous, learning, kicking, and screaming.
Like a seamstress who tailors wedding gowns still knows how to sew a button, PR pros must remember the basics, too.
Allow the following 20 items and links to serve as reminders and resources:
1. Grab a reporter or blogger’s attention with your words. Words wield power. Choose them carefully. Be relevant.
- How to pitch Mashable
- 3 tips to pitching your story to The Wall Street Journal
- How to effectively communicate with the media
2. Email a three-line pitch. Target your pitches and understand what each reporter is looking for. Sum up how your pitch/story will benefit their audience.
3. Use social media monitoring tools. Make use of Google alerts, trending topics, and other tools to keep an eye on hot issues, competition, and your own name.
4. Pitch, arrange, and attend an interview for a client. Know the process from beginning to end. Hold your client’s hand as you prepare them for an interview you’ve arranged. Be there for them when they need you. Equally as important: Know when to step back and simply listen.
5. Stand up to a client or reporter in a firm yet polite way. Like your clients or managers, news pros can be testy, abrupt, and sometimes downright rude. Fair warning.
6. Generate valuable content on a regular basis. Identify forward trends and lessons that can benefit others. Be a constant source of solid information that people trust and respect.
- Social business vs. social marketing: Understanding the fight over content
- The influencer and the Give factor
- 7 ways to fuel your writing
7. Coach your clients/C-suite on interview techniques. Prep them prior to interviews so they feel comfortable with being on-camera or microphone.
- 10 ways to feel comfortable on camera
- Everything is on-the-record
- How to do a better phone interview
8. Train top management in crisis communications. Have a complete and current written plan in place, which includes training.
9. Use a flip-cam. It’s important to know how to record a short interview or breaking news story, but it’s essential to know how to use technology to get it out to the masses. Think Twitter. News breaks there first. Know some basic editing, too.
10. Ask good questions. Quality questions bring you quality information. Get people thinking, feeling, and reacting.
- 7 questions PR pros should ask before emailing a pitch
- A PR pro’s secret weapon: Asking smart questions
11. Collaborate with others. Don’t view people in ancillary departments like marketing, advertising, branding, and HR as the enemy. Go for integration, not silos.
12. Utilize traditional and social press releases. I don’t see press releases going out of style anytime soon.
13. Use keywords, links, and SEO to optimize press releases. Do your homework on keywords and search engine rankings that can make or break your web page, blog, and business.
- The most common SEO mistake in PR and how to fix it
- Press release optimization for search engines
- Key components of a social media news release
14. Decipher analytics. Understand measurement tools and what they mean to your overall strategy and daily activities (tactics).
- The evolution of media measurement
- How to use Google Analytics
- 10 points to understand before beginning a measurement program
15. Listen to a speech, podcast, webinar, or press conference. Be able to pull out three sound bites from a five-minute presentation or 30-minute rant. This one skill alone will benefit you in public speaking, sales, business, and networking. Summarizing something complex with a punchy quote that brings out the essence of a conversation is priceless these days.
- How to pick a sound bite for a TV news story
- Mastering the 9 second sound bite
- How to use quotes in a news article
16. Repurpose content. Reformatting and tweaking a press release, article, interview, or blog post will save you lots of time and energy.
17. Build an online newsroom. Learn the elements of a quality online newsroom so journalists, bloggers, and others can trust you as a credible, engaging resource that has current information.
18. Create the subject line of an email pitch in less than eight words. Clarity rules.
19. Follow chats, forums, and lists to build relationships with reporters and bloggers. It’s good to watch, hover, and observe online to learn personalities and styles before jumping in. Weave your way into a conversation without a pitch. That will come down the road.
20. Write and upload a blog post. Be sure you can do this from beginning to end in less than 30 minutes. That means without the help of tech support or a web weenie.
I invite you to scan the archives of my blog to find more information on many of the topics listed above.
And, if you want to be an ace at communication, sign up for my free, 21-day video series, “Speaking of Communication.” Learn tips and strategies on PR, social media, blogging, branding, and more.